Privacy Policy
Effective Date: November 3, 2025

High Definition Billing Services, LLC (“we,” “our,” or “us”) is committed to protecting your privacy and ensuring the security of the information you share with us. This Privacy Policy explains how we collect, use, and safeguard information obtained through our website and in the course of providing medical billing services.

We collect the following types of information:

• Protected Health Information (PHI): We receive PHI directly from healthcare providers to perform medical billing and related administrative services in compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
   
• Contact Information: When you fill out our website’s contact form, we collect your name, email address, phone number, and any message you provide.
   
• Cookies and Website Usage Data: Our website may use cookies and similar technologies to improve functionality and analyze traffic.
   

We use collected information for the following purposes:

• To provide medical billing and administrative services to healthcare providers
   
• To communicate with providers and respond to inquiries
   
• To maintain website functionality and improve user experience
   
• To comply with legal and regulatory requirements
   

We do not sell, rent, or share your information with any third parties for marketing or other commercial purposes.

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

High Definition Billing Services, LLC does not sell, rent, or share SMS opt-in data, mobile phone numbers collected for text messaging, or SMS consent records with third parties or affiliates for their own marketing or promotional purposes. Mobile information may be shared with service providers solely as necessary to facilitate text message delivery and provide related services, subject to appropriate confidentiality and data protection obligations. SMS opt-in data and consent will not be disclosed to third parties for their independent marketing or promotional use.

As a Business Associate under HIPAA, we follow strict administrative, technical, and physical safeguards to ensure the confidentiality, integrity, and security of Protected Health Information (PHI).
We use PHI only as permitted under our Business Associate Agreements (BAAs) with healthcare providers and as required by law.

We employ industry-standard encryption and secure storage measures to protect information transmitted to and from our systems. Access to PHI and other sensitive data is restricted to authorized personnel only.

Cookies are small text files placed on your device that help us improve website performance. You can adjust your browser settings to refuse cookies or notify you when they are being used. Disabling cookies may affect certain website features.

We retain collected information only as long as necessary to fulfill the purposes described above or as required by applicable laws and regulations.

If you are a provider or an individual whose information we process under HIPAA, you may have the right to:

• Request access to or a copy of your information
   
• Request corrections to inaccurate information
   
• Request restrictions on certain uses or disclosures of your information
   

Please contact us using the information below to exercise these rights.

We may update this Privacy Policy periodically. Any updates will be posted on our website with a revised effective date.

If you have questions or concerns about this Privacy Policy or our data protection practices, please contact us at:

High Definition Billing Services, LLC
Email: info@hdservicesllc.com
Location: Washington State, USA

© 2025 High Definition Billing Services, LLC. All rights reserved.

Company Name: High Definition Billing Services, LLC

By providing your mobile phone number and opting in, you consent to receive SMS text messages from High Definition Billing Services, LLC related to billing notifications, account communications, responses to inquiries, and other service-related updates for which you have provided consent.

Message frequency may vary depending on your interactions with High Definition Billing Services, LLC and the services you have opted into.

Standard message and data rates may apply depending on your mobile carrier and wireless plan.

You may opt out of receiving SMS messages at any time by replying STOP to any text message you receive from us. After opting out, you will receive a confirmation message, and we will cease sending further SMS messages covered by that opt-out, except as permitted by applicable requirements.

For assistance or questions regarding our SMS messaging program, reply HELP to any message you receive from us or contact High Definition Billing Services, LLC at info@hdservicesllc.com.

Your information will be handled in accordance with our Privacy Policy: [Insert Privacy Policy URL].

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

We do not sell or share SMS opt-in data, mobile phone numbers collected for text messaging, or SMS consent records with third parties or affiliates for their independent marketing or promotional purposes. Information may be shared with service providers as necessary to facilitate message delivery and operate our SMS program, subject to appropriate confidentiality and data protection obligations.

Consent to receive SMS messages is not a condition of purchasing services. You may withdraw your consent at any time by replying STOP.

High Definition Billing Services, LLC
Email: info@hdservicesllc.com
Location: Washington State, USA